Meeting Date: 07/19/04 07:30 AM

Meeting Type: Regular

Location: Good Neighbor Resturant
South Room
3701 Cahuenga Blvd West
Los Angeles, CA 90028

Details: AGENDA

1 ROLL CALL

2 REVIEW AND APPROVE MINUTES (VOTE)

3 REVIEW AND APPROVE APPOINTMENTS TO ELECTION AND PROCEDURES AD HOC COMMITTEES (VOTE)

4 TREASURER’S UPDATE AND RECOMMENDATIONS (VOTE)

5 REVIEW USE OF ADMINSTRATIVE SECTION OF WEBSITE. CONSIDER EXPANDING USERS TO INCLUDE COMMITTEE CHAIRS (VOTE)

6 DISCUSS BUSINESS CARDS, LETTERHEAD AND CORRESPONDENCE (VOTE)

7 GENERAL COMMENTS

8 PUBLIC COMMENT

9 ADJOURN

The public is requested to fill out a ‘Speaker Card’ to address the Committee on any item of the agenda prior to the Committee’s taking action on an item. Comments from the public on Agenda items will be heard only when the respective item is being considered. Comments from the public on other matters not appearing on the Agenda that are within the Committee’s subject matter jurisdiction will be heard during the Public Comment period. Public comment is limited to 3 minutes per speaker, unless waived by the presiding officer of the Committee. Agenda is posted for public review at: Gardner Street Elementary School, Valley View Elementary School, on bulletin boards at the top and bottom of Runyon Canyon, Yucca Community Center, Los Angeles Library: Will and Ariel Durant Branch (Sunset Blvd) and electronically at www.hhwnc.org. As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodation to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request. To ensure availability of services, please make your request at least 3 business days (72 hours) prior to the meeting you wish to attend by contacting the Neighborhood Council Project Coordinator at (213) 485-1588 or e-mail to [email protected]

HOLLYWOOD HILLS WEST NEIGHBORHOOD COUNCIL
EXECUTIVE COMMITTEE MINUTES
APPROVED
July 19, 2004
Good Neighbors Restaurant
3701 Cahuenga Blvd
Studio City, CA 91604

1. CALL TO ORDER & ROLL CALL
Dan Bernstein, President called to order the Executive Committee meeting at 7:45 a.m.

Present: Dan Bernstein, President; Ossie Cohen, Vice President; Jennifer Alwood, Secretary; Bob Cook, Treasurer; John Connolly, Parliamentarian

2. APPROVAL OF MINUTES
No minutes to approve.

3. REVIEW AND APPROVE APPOINTMENTS TO ELECTIONS AND PROCEDURES AD HOC COMMITTEES
Two ad hoc committees were formed, Elections and Procedures, at July 8 Board meeting. The Executive Committee approved the President’s appointments of Bob Cook, Robert Gonzales, Theresa Larkin and Dan Bernstein to the elections ad hoc committee and appointments of Paul Ramsey, Jeff Rouze, Bob Cook, Anastasia Mann, Vince Vitale and Dan Bernstein with John Connolly as alternate to the procedures ad hoc committee.

4. TREASURER’S REPORT
a.) Bob: Waiting for D.O.N.E. to give him amount of funds from last year that will be rolled-over. Most of the funds were encumbered. The ’04-’05 budget needs to include rollover money.
b.) Bob: Wants to make the committee aware that vendors will need to fill out form to be approved for payment.

MOTION by Bob: Moved to draft a motion to amend the approved budget, and in the new budget denoting last year’s rollover monies by an asterisk (*).
SECOND: John
VOTE: Motion passes – unanimous
(Bob drafting motion for Board meeting.)

5. REVIEW USE OF ADMINISTRATIVE SECTION OF WEBSITE. CONSIDER EXPANDING USERS TO INCLUDE COMMITTEE CHAIRS
Dan: Proposed giving Committee chairs access to send out committee emails from the website after each member has a one-on-one training session with an Executive Committee member. Looking into money to add a ‘Message from the Chair’ section for Committee website pages. Reminded executive committee we need to update pictures and bios on the website. Jennifer will send email to Board and Ossie will follow up.

MOTION by Bob: Move to give Committee chairs access to sending emails from website after one-on-one training with an Executive Committee member.
SECOND: John
VOTE: Motion passes – unanimous

6. DISCUSS BUSINESS CARDS, LETTERHEAD AND CORRESPONDENCE

a) Dan: Vince Vitale created own HHWNC business cards and changed the HHWNC logo. Executive Committee viewed example.

MOTION by Bob: Move to keep existing HHWNC logo and order business cards for Board members.
SECOND: John
VOTE: Motion passes – unanimous

DISCUSSION:
a) Dan: Presented Executive Committee with a copy of an email from Board member Anastasia Mann to Bernard Parks regarding the article in LA Times about DWP buying signage from the Dodgers baseball team. The email is problematic because it can be misinterpreted that it represents HHWNC point of view and was not reviewed by the Board.
b) John: Dan should ask Anastasia to contact Bernard Parks to clarify that her email does not represent HHWNC point of view and is a personal opinion.

MOTION by John: Ms. Mann’s email was a personal communication and not an official communication of HHWNC. HHWNC By-Laws (page 8 of 11, Item X) state that only the President and The Executive Committee may speak for HHWNC. Therefore, Board members speak as individuals must make clear that they are speaking only for themselves and not for HHWNC. Lastly, nothing in this regard, in any way, intends to limit any persons right to expression and free speech, we merely seek to underline the distinction between the personal opinion and HHWNC policy.
SECOND: Bob
VOTE: Motion passes – unanimous

7. GENERAL COMMENTS
Dan: We need all mailbox keys from the past Executive Committee because Bob needs one.
Ossie: The transition from old to new Board should be complete by next Executive Committee meeting.

8. PUBLIC COMMENT
No comments.

9. ADJOURN

Meeting adjourned at 9:15 a.m.

Respectfully submitted by Jennifer Alwood, Secretary of Hollywood Hills West Neighborhood Council

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